Glivent for construction & trades

Turn an approved quote into a job the office and site can actually run.

The sale may be complete, but the job still depends on the right scope, drawings, dates, people, materials and site information reaching everyone who needs them. Glivent can carry that information into the job, update connected systems and keep exceptions visible from handover to invoice.

See an example job handover Discuss your operation

Quotes, scope and job setupCrews, subcontractors and site recordsVariations, defects and invoicing

Example job handoverGlive Flow

Approved quoteScope and drawingsRequired dates

JOB HANDOVERWarehouse fitout · Job 2471

Scheduling

Scope and client matchedAccepted quote and source documents connected
Site pack preparedContacts, drawings and work instructions ready
Access detail is missingOwner and required date included for follow-up

CONTROL POINTOperations confirms site readiness and schedule

Job scheduledCrew pack issued

Routine setup continues while scope, safety and technical decisions stay with responsible people.

The real work

The job changes every time information crosses between office and site.

Estimating, scheduling, procurement, project delivery and accounts may each use a different system. The team loses time when the latest scope, instruction or site record does not travel with the work.

A quote does not contain the whole handover

Site access, contacts, selections, drawings, permits, exclusions, purchase orders and customer commitments may still be sitting in email or someone's notes.

Site conditions change the plan

Access problems, incomplete preceding work, design questions, unavailable materials and safety concerns can stop a crew or create a cost and schedule impact.

Evidence arrives from many people and devices

Photos, diaries, forms, delivery records, timesheets, defects and subcontractor documents need to be tied to the correct job, location and date.

Completion does not automatically become an invoice

Missing sign-off, variation approval, supplier costs, timesheets or completion evidence can delay billing and make job margin difficult to trust.

One practical starting point

Turn an approved quote into a scheduled job with a complete site pack.

This is one example of what Glivent could do with you. During discovery, we would adapt it to your work type, contract model, job system, estimating, scheduling, field tools, safety process and state or territory requirements.

01
Capture the approved scope
Carry the accepted quote, exclusions, client commitments and source documents into the job record.
02
Check job readiness
Confirm the agreed contacts, address, access, drawings, selections, purchase orders, permits and other required information.
03
Create the delivery work
Set up the approved job, tasks, schedule, crew or subcontractor handoffs and material requirements in connected systems.
04
Resolve missing or conflicting information
Route scope, design, access, safety, resource and commercial exceptions to the responsible person with the source attached.
05
Issue the current site pack
Give the field team the approved scope, documents, contacts, instructions and open items for the work they are about to perform.

Your job, project and safety systems remain authoritative. Glive can transfer approved information, create jobs and tasks, update records, communicate and complete routine follow-up. Qualified and authorised people decide scope, pricing, design, construction methods, safety controls, variations, technical acceptance and release of work.

The Glive System

Connect the job sold in the office with the work delivered on site.

Supervisors and crews should not need to reconstruct the job from the estimate, email chain, drawing folder, schedule, supplier messages and customer notes before work can start.

Glive Flow

Carry approved job information across the business.

Create and update connected records, check agreed requirements, issue routine requests and route site or commercial exceptions to the right owner.

Glive Chat

Help staff find the current approved information.

Give authorised office and field staff a controlled way to find scope, drawings, procedures, product information and job records relevant to their work.

Glive Pod

Keep suitable project-document work onsite.

Approved tasks involving drawings, contracts, pricing, customer records or site evidence can use Private AI on the Glive Pod when local processing is the right design choice.

Workflows worth testing

Start where office and site repeatedly lose the same job context.

Discovery checks what your estimating, job management, project, field, safety, document, accounting and supplier systems already handle before another workflow is proposed.

Quote-to-job handover

What arrives: A customer accepts a quote, tender or work order and delivery needs to begin.
What Glive does: Glive transfers approved scope and client details, checks the firm's job-readiness list, creates permitted records and requests clearly missing information.
Control point: Complete jobs can continue into scheduling. Scope conflicts, unusual terms, site risk and resource constraints go to authorised staff.

Site issue, RFI and variation

What arrives: A crew or subcontractor reports a design question, changed condition, additional work or other site issue.
What Glive does: Glive keeps the photos and source information, links the current scope and drawings, prepares the approved record and tracks the response and resulting actions.
Control point: Routine routing and follow-up continue automatically. Qualified people decide technical responses, safety, contractual effect, price, program and approval.

Daily records and subcontractor documents

What arrives: Photos, diaries, delivery dockets, licences, timesheets, forms or completion records arrive from the field.
What Glive does: Glive matches each item to the job, date, location and work package, updates approved records and follows up clear gaps.
Control point: Clean records continue automatically. Safety, quality, competency and contractual exceptions go to the responsible person.

Defect, completion and invoice readiness

What arrives: Work reaches inspection, defect close-out, practical completion or billing stage.
What Glive does: Glive assembles the approved evidence, tracks outstanding items and updates connected job and finance records after the required sign-off.
Control point: The responsible people decide technical acceptance, completion, release, variation entitlement and whether the invoice or claim can be issued.

Existing systems

Your project, job, safety and financial records stay in charge.

Glivent first checks the features already available in your estimating, job management, project, field, safety, document, accounting and supplier tools. The aim is to improve the handoffs around them, not create another project record.

Your systems and authorised people remain authoritative for

Clients, contracts, scope, quotes, budgets and purchase orders
Jobs, projects, schedules, crews, subcontractors and materials
Drawings, specifications, RFIs, variations, quality and site records
Safety controls, technical acceptance, completion, claims and invoices

Glive can use them to complete approved work

Quote, work-order and job information moving between systems
Job-readiness checks, routine requests and scheduling inputs
Site documents, photos, forms and issue follow-up
Approved updates after technical, safety or commercial decisions

Go deeper

Construction and trade questions and practical guides.

These resources explain project documentation, RFIs, inspections and job-management software in more detail.

Can Glivent organise site documents, defects and follow-up?

Glivent may organise approved photos, forms, defect records and other site documents, then assign follow-up and retain the agreed evidence trail. Technical acceptance, safety decisions and contractual judgement remain with responsible staff.

Read the full answer

How can Glivent connect quotes, jobs and site handoffs?

Glivent can review how quote details become scheduled work, how crews receive the right information and how site updates return to the office. A first workflow may remove repeated entry and unclear handoffs without replacing the job system staff already use.